We are seeking a highly skilled and polished Executive Assistant to support a top-performing real estate professional. This role replaces a long-tenured EA who is retiring and requires someone with strong real estate experience, exceptional communication skills, and a service-oriented mindset. The ideal candidate thrives in a fast-paced environment, provides white-glove support, and is accustomed to working with high-level clients and executives.

This position works closely with a seasoned agent who manages a high volume of transactions and oversees a small support team. The EA will handle back-office operations, client support, and ensure smooth coordination throughout the real estate transaction process.

Key Responsibilities

• Manage back-office escrow tasks and transaction coordination
• Maintain calendars, schedule meetings, and coordinate inspections and appointments
• Handle polished, professional communication via email and phone
• Oversee document control and ensure accuracy and compliance
• Communicate with lenders, escrow officers, brokers, inspectors, and clients
• Update CRM systems and maintain accurate client and transaction records
• Assist with light marketing tasks (e.g., print materials, postcard mailers)
• Support day-to-day office operations and anticipate the agent's needs
• Provide "white glove" service with a How can I help? approach

Required Skills & Experience

• 3-5 years of EA or administrative experience, ideally in real estate
• Strong background in residential real estate operations or transaction support
• Proficiency with:
  • Google Suite
  • MLS
  • CRM systems
  • Realscout (training available)
• Exceptional written and verbal communication skills
• High attention to detail, organization, and professionalism
• Ability to handle confidential information with discretion
• Punctual, reliable, and polished with strong executive presence
• Real estate license is a plus

Work Environment & Schedule

• In-office role
• Monday-Friday, standard business hours
• Professional, team-oriented environment
• Business casual dress code
• Parking provided